1. Introduction:

ECDMA is committed to protecting the privacy of our website visitors, nominees, judges, and other individuals who interact with the ECDMA Global Awards program (“Awards Program”). This Privacy Policy explains how we collect, use, disclose, and safeguard your personal information.

2. Information We Collect:

  • Personal Information: We collect personal information that you voluntarily provide to us, such as:

    • Name

    • Email address

    • Company/Organization name

    • Job title

    • Phone number

    • Website URL

    • Information submitted in your nomination form and supporting documents. This may include information about your company’s projects, performance, financial data, or other sensitive business information if provided in your nomination.

  • Website Usage Data: We automatically collect certain information about your use of our Website through cookies and similar technologies. This information may include:

    • IP address

    • Browser type

    • Operating system

    • Pages visited

    • Referring/exit pages

    • Date and time of your visit

3. How We Use Your Information:

We use the information we collect for the following purposes:

  • To administer the Awards Program: Process nominations, communicate with nominees and judges, evaluate submissions, select winners, and organize the awards ceremony.

  • To provide and improve our Website: Analyze website usage, personalize your experience, and enhance the functionality and security of our Website.

  • To send you marketing communications: With your consent, we may send you information about the Awards Program, ECDMA membership, and other relevant services and events.

  • To comply with legal obligations: We may disclose your information as required by law, regulation, or legal process, such as responding to a court order or subpoena.

4. Disclosure of Your Information:

We may disclose your personal information to the following categories of recipients:

  • Judges: To facilitate the judging process, we share relevant nomination information with our judging panel. Judges are bound by confidentiality obligations as outlined in the ECDMA Global Awards Terms & Conditions for Judges.

  • Sponsors: With your consent, we may share your contact information with sponsors of the Awards Program for marketing and promotional purposes. You can opt out of this sharing at any time by contacting us.

  • Service Providers: We may share your information with third-party service providers who assist us in operating the Awards Program, the Website, and our business. This includes, but is not limited to, payment processors, IT service providers, and marketing agencies. We only share information necessary for these providers to perform their services, and they are bound by confidentiality obligations.

  • Legal Authorities: We may disclose your information to comply with applicable laws, regulations, legal process, or governmental requests; to enforce our Terms & Conditions; to protect the security and integrity of the Website; to protect the rights, privacy, safety, or property of ECDMA, our users, or others; or to prevent or stop activity we may consider to be illegal, unethical, or legally actionable.

5. Data Security:

We implement appropriate technical and organizational measures to protect your personal information from unauthorized access, use, disclosure, alteration, or destruction. These measures include:

  • Secure Sockets Layer (SSL) encryption: We use SSL encryption to protect your information during transmission over the internet.

  • Access controls: We restrict access to your personal information to authorized personnel who need it to perform their job duties.

  • Data storage security: We store your personal information on secure servers with appropriate physical and technical security measures.

However, no method of transmission over the internet or method of electronic storage is 100% secure. Therefore, while we strive to protect your personal information, we cannot guarantee its absolute security.

6. Your Rights:

You have the following rights regarding your personal information:

  • Access: You have the right to request access to the personal information we hold about you.

  • Rectification: You have the right to request correction of any inaccurate or incomplete personal information we hold about you.

  • Erasure: You have the right to request deletion of your personal information in certain circumstances, such as when it is no longer necessary for the purposes for which it was collected or when you withdraw your consent.

  • Objection: You have the right to object to the processing of your personal information in certain circumstances, such as when we process it for direct marketing purposes.

  • Restriction of Processing: You have the right to request restriction of processing of your personal information in certain circumstances, such as when you contest the accuracy of the data or the lawfulness of the processing.

  • Data Portability: You have the right to receive a copy of your personal information in a structured, commonly used, and machine-readable format and to transmit that data to another controller.

To exercise these rights, please contact us using the contact details below.

7. Children’s Privacy:

The Awards Program is not intended for children under the age of 13. We do not knowingly collect personal information from children under 13. If you are a parent or guardian and you believe your child has provided us with personal information, please contact us.

8. International Data Transfers:

As a UK-based organization operating globally, we may transfer your personal information to countries outside the UK and the European Economic Area (EEA). These countries may have different data protection laws than the UK. When transferring your data internationally, we will implement appropriate safeguards, such as using Standard Contractual Clauses approved by the European Commission, to ensure that your personal information is protected in accordance with this Privacy Policy and applicable data protection laws.

9. Changes to this Privacy Policy:

We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the updated Privacy Policy on our website.

10. Contact Us:

If you have any questions or concerns about this Privacy Policy or our data practices, please contact us at:

Community Management LTD
71-75 Shelton Street, Covent Garden, London, WC2H 9JQ, UNITED KINGDOM
Email: [email protected]